Substitutes

Substitutes can be added to any course to support students while a teacher is absent. A Principal, Instructional Coach, school Secretary or Classroom Teachers can add/remove substitutes. For directions on how to add a substitute, please follow the directions below:

Open Account

In Global Navigation, click the Admin link [1], then click the name of the account [2].

Open Courses

In Course Navigation, click the Courses link.

View Courses Page

When you open an account, the account defaults to the Courses page.

The Courses page displays all courses in the account. The page is designed with global settings at the top of the page [1] followed by the generated course data [2].

All fields are responsive to the width of the browser, which can be adjusted as needed to display course data.

Sort and Search Courses

The Courses page defaults to searching by courses. To search for a specific course, type the name of the course, course code, SIS ID, or Canvas course ID in the search field [1].

To search courses by teacher (instructor), click the Sort by menu [2] and select the Teacher option. The search field text updates to show courses are being searched by teacher. You can search by the instructor's name (user ID, SIS ID, and login ID are not supported search parameters).

To filter your search to exclude courses with no student enrollments, click the Hide courses without students checkbox [3].

Manage Course

To open a course, click the name of the course [1]. To view user details for a teacher in the course, click the name of the teacher [2].

To add a substitute, manually add a user [3] to the course. Click the "+" for the course.

Search by Email

Select User Details

In the Role drop-down menu [1], assign the user(s) a role for the course based on available course roles.

In the Section drop-down menu [2], assign the user(s) a section in the course.

If you want to limit the user(s) to only interact with other users Links to an external site. in their section, click the Can interact... checkbox [3].

Click the Next button [4].

Note: If you are adding multiple users at the same time, all users inherit the same role and section.

Add Existing Users

If Canvas finds an existing user, you can confirm the user before adding the user to the course [1].

The user's name displays in the page along with the user's information you used in the user search. Although Canvas may display additional search columns, existing information in a user's account will not be displayed.

When you are ready, click the Add Users button [2].

If Canvas did not find your intended user, you can click the Start Over button [3].